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Digital
Impact’s P3P Privacy Summary:
Digital
Impact, Inc.
177 Bovet Road, Suite 200
San Mateo, CA 94402
Email: privacy@digitalimpact.com
Internet user privacy is of paramount
importance to Digital Impact and our clients. We support the
protection of client and consumers' privacy rights as a fundamental
element of our business.
This privacy policy discloses the privacy
practices for Digital Impact, Inc., related to services provided
to our clients. For information related to Digital Impact’s
data collection practices on our corporate website, please
refer to the website’s privacy
policy.
Digital Impact works with the world's
leading marketers to create permission-based email marketing
programs that achieve superior results. Digital Impact is
a third party vendor that provides solutions that enable corporations
to create and deliver highly successful email marketing programs
that drive revenue and deepen customer relationships.
Digital Impact's role in supporting our
clients may include delivery of email, hosting the actual
subscription collection site, tracking results of email campaigns,
analysis of data, and transferring collected data back to
the client. These services are provided using a combination
of web-based applications, hosted technology infrastructure
and professional services.
Respect for customer privacy is the core
value of permission-based marketing. Far from limiting the
marketer's options, the boundaries of privacy establish a
space of opportunity, if obeyed. Messages that remain in accord
with these boundaries will frequently find receptive customers.
Digital Impact's P3P privacy policy is designed to ensure
that users understand how and why Digital Impact may collect
and use information.
We support the Fair Information Practice
Principles of Notice, Choice, Access, and Security. The following
document thoroughly explains our privacy policy related to
services we provide to our clients. Please read it carefully.
Users may direct questions to Digital Impact’s privacy
department at privacy@digitalimpact.com.
WHO WE ARE
Digital Impact is the premier provider of online direct marketing
solutions for enterprises. Digital Impact is a third party
vendor that provides solutions that enable corporations to
create and deliver highly successful email marketing programs
that drive revenue and deepen customer relationships. Digital
Impact solutions provide deep customer insight and powerful
campaign execution through a combination of web-based applications,
hosted technology infrastructure and professional services.
These services include the collection
and management of customer information. Customers provide
this information in two ways: by what they say and by what
they do. Digital Impact helps clients collect and manage customer
information from a variety of online and offline sources in
a securely hosted database, including customer-provided profile
data from surveys and registration forms, plus behavioral
data such as click and purchase history. This technology enables
Digital Impact and our clients to deliver permission-based,
individualized messages to customers.
Digital Impact is a third party that
processes data only on behalf of our clients for the completion
of stated purposes. The client, not Digital Impact, owns data
collected by Digital Impact on behalf of the client. Digital
Impact is contractually bound to keep clients' customer data
private and this data is never shared among clients.
DISPUTE RESOLUTION--QUESTIONS
REGARDING THIS STATEMENT
Users who feel that Digital Impact is not abiding by the posted
privacy policy should first contact Digital Impact's privacy
manager for customer service by email at privacy@digitalimpact.com.
Digital Impact will correct any errors in this privacy policy.
For issues related to the corporate website
and the privacy policy posted on the Digital Impact website,
a user who does not receive acknowledgment of an inquiry or
is not satisfied by the response to an inquiry should then
contact TRUSTe at www.truste.org.
TRUSTe will then serve as a liaison to Digital Impact to resolve
the user’s concerns.
For all other issues covered under this
statement, users who do not receive acknowledgment of an inquiry
or are not satisfied by the response to an inquiry should
then contact the Direct Marketing Association (DMA) Ethics
Department at ethics@the-dma.org.
The DMA will then serve as a liaison to Digital Impact to
resolve concerns.
INFORMATION COLLECTION
AND USE
Digital Impact collects information for a client from the
emails sent on behalf of the client to its customers. At a
client’s request, Digital Impact may also collect information
for a client from its website.
In addition to sending sophisticated
email campaigns on behalf of clients, Digital Impact also
provides web page-hosting services and a website tracking
and analysis service. Some clients use all of our services.
Some clients only use our technology to send email campaigns.
Providing these services, Digital Impact
acts as a service provider for our clients. This means that
Digital Impact is a third party that processes data only on
behalf of our clients for the completion of stated purposes.
The client, not Digital Impact, owns data collected by Digital
Impact on behalf of the client. Digital Impact is contractually
bound to keep clients' customer data private and this data
is never shared among clients. Below are detailed descriptions
of what information is collected and how this information
is used. For information on the collection technology, please
see the section below on how this information is collected.
What kind of
information does Digital Impact collect on client websites?
For some clients, Digital Impact hosts data collection pages.
These data collection pages may include surveys, sweepstakes
entries or profile pages, where a user knowingly provides
data such as name, email address, physical address, and product
preferences. These data collection pages will usually appear
to the user as a page that resides on the client website.
If the client uses a Digital Impact-hosted data collection
page, the client website links to a page that resides on a
different server. However, the information is still owned
by the client.
Information such as information about
the computer system and clickstream data are automatically
collected and logged when the user browsers the site, but
the data is not personally identifiable. Personally identifiable
information provided by the user, such as physical contact
information, is optional.
Depending upon the client, Digital Impact
may collect the following information from users on subscription
management pages (sometimes called “preference pages”),
survey pages, sweepstakes pages or similar data collection
pages:
- Information that allows an individual
to be contacted or located in the physical world -- such
as telephone number or address.
- Information that allows an individual
to be contacted or located on the Internet -- such as email.
- Unique identifiers issued by a website
or service for the purpose of identifying an individual
over time, such as username.
- Information about the computer system
that the individual is using to access the network -- such
as the IP number, domain name, browser type or operating
system.
- Information generated by browsing the
website, such as which pages on the website are visited.
- Information generated from or reflecting
explicit interactions with the website, such as logs of
account activity or profile updates.
- Data about an individual's characteristics
-- such as gender, age, and income.
- Information that allows users to log on
and access secure areas of the web site. This information
may be gathered using per-session cookies, which are destroyed
when the user closes their browser.
- Data about their individual likes and
dislikes -- such as favorite color or musical tastes.
Digital Impact is a service provider
and provides clients with a website tracking and analysis
service. This service uses cookies to measure the effectiveness
of a client's marketing campaigns. On behalf of the client,
Digital Impact may collect:
- Unique identifiers issued by a website
or service for the purpose of identifying an individual
over time.
- Information generated by the purchase
of a product or service.
- Information about the computer system
that the individual is using to access the Internet, such
as the IP number, domain name, browser type, or operating
system.
- Information generated by browsing the
website, such as which pages on the website are visited.
- Information generated from or reflecting
explicit interactions with the website, such as logs of
account activity.
Why is this information
collected?
The profile data as well as tracking and analysis information
are gathered to facilitate a client’s ability to provide
relevant offers to customers and determine the effectiveness
of marketing campaigns.
Under most circumstances, the user has
knowingly provided the personally identifiable information
to the client website. For more information on the information
collection practices of a client, users may refer to the privacy
policy for the client website where the information was submitted.
Following are descriptions of the purposes
for the information collected by Digital Impact on profile
and other data collection pages hosted by Digital Impact for
clients:
- Information may be used to complete the
activity for which it was provided, whether a one-time activity
such as returning the results from a Web search, forwarding
an email message, or placing an order; or a recurring activity
such as providing a subscription service, or allowing access
to an online address book or electronic wallet.
- Information may be used for the technical
support of the Web site and its computer system.
- Information may be used to enhance, evaluate,
or otherwise review the site, service, product, or market.
- Information may be used to tailor or modify
content or design of the site where the information is used
only for a single visit to the site and not used for any
kind of future customization. For example, an online store
that suggests other items a visitor may wish to purchase
based on the items he has already placed in his shopping
basket.
- Information may be used to determine the
habits, interests, or other characteristics of individuals
and combined with identified data for the purpose of research,
analysis and reporting. For example, an online Web site
for a physical store may wish to analyze how online shoppers
make offline purchases.
- Information tied to a pseudonymous identifier
but that will not be linked to an individual may be used
to determine the habits, interests, or other characteristics
of individuals for the purpose of research, analysis and
reporting, but it will not be used to attempt to identify
specific individuals. For example, a marketer may wish to
understand the interests of visitors to different portions
of a Web site.
- Information may be used to contact the
individual, through a communications channel other than
voice telephone, for the promotion of a product or service.
- Information may be used to contact the
individual via a voice telephone call for promotion of a
product or service.
Digital Impact may gather tracking and
analysis information to better determine the interests of
active customers. Following are descriptions of the purposes
for the information collected by Digital Impact for tracking
and analysis on client websites.
- Information that is based upon a unique
identifier but that cannot be linked to an individual may
be used for research, analysis and reporting. For example,
the number of users within a zip code.
- Information that can be linked to an individual
may be used for research, analysis and reporting. For example,
data about the types of and price ranges of products an
individual has looked at.
- Information that can be linked to an individual
may be used to make a decision that directly affects that
individual. For example, a client may send an individual
who has subscribed to email promotions an offer suggesting
items the user may wish to purchase based on items the user
has purchased during previous visits to the web site.
- Information may be used to enhance, evaluate,
or otherwise review the site, service, product, or market.
This does not include personal information used to tailor
or modify the content to the specific individual or information
used to evaluate, target, profile or contact the individual.
- Information may be used for the technical
support of the website and its computer system, such as
information used in the course of securing and maintaining
the site.
What kind of
information does Digital Impact collect on behalf of clients
using our email delivery service?
Digital Impact sends permission-based email on behalf of clients
to their customers. Digital Impact includes a coded sensor
in all of its HTML-based email messages to determine the user’s
ability to receive HTML-based email messages. The sensor activates
when the email message is opened and flags the email address
of the user as one that is capable of receiving HTML-based
email messages. The web sensor does not function in a text-only
email.
The technology is a web sensor, which
is described in detail below, under the section “HOW
DO WE COLLECT THIS INFORMATION?”
If a user does receive HTML-based email
messages, Digital Impact collects data on the email client
utilized by the user and whether the user opens an email.
Digital Impact collects this information on behalf of the
client who sent the email.
Digital Impact may gather information
to determine the success of an email campaign by recording
which offer links a user clicks on and which web pages the
user visits. Digital Impact may use information collected
to analyze click-through rates to various offers delivered
in an email campaign, or use the information collected to
deliver individualized (“one to one”) email campaigns.
Within the email, Digital Impact may
collect the following information:
- Information about the computer system
that the individual is using to access the network -- such
as the IP number, domain name, browser type or operating
system.
- Information generated from or reflecting
explicit interactions with the email, such as clicking on
URL links.
In addition, many emails sent by Digital
Impact on behalf of clients include a link that enables users
to forward a copy of the email to a friend. Also known as
referral marketing, this application is completely optional
for email subscribers (the user). Unless the user opts to
forward an email, no additional information is collected.
If a user opts to forward the email,
the user is first verified as a valid subscriber to the relevant
client’s email marketing program. Digital Impact validates
a user by using a member’s unique identifier in conjunction
with information already stored at Digital Impact (such as
the user’s email address and the IP address of their
computer).
Once the user is verified as a valid
subscriber, the user may forward the email to one or more
unique individual email addresses. The only information the
user is required to enter is the user’s friend’s
email address. Once the email is sent on behalf of the user
to the user’s friend, the email address of the friend
is not used to contact the friend again, unless the friend
visits the client website and subscribes to receive email
from the client.
Digital Impact stores the friend’s
email address and maps this email address to the email address
of the original user (the “forwarder”), in order
to provide any promised incentive or to track complaints.
As part of this program, Digital Impact
may collect the following information:
- Information that allows an individual
to be contacted or located on the Internet -- such as email
address.
- Unique identifiers issued by a website
or service for the purpose of identifying an individual
over time.
- Information generated from or reflecting
explicit interactions with the website, such as logs of
account activity.
- User has the option of providing their
name and the name of the friend to whom they are forwarding
the email.
Why is this information
collected?
Digital Impact includes technology within the emails to determine
a user’s ability to receive HTML-based email messages
and to track which links they click on inside the email. Following
are descriptions of the purposes for which Digital Impact
collects this information on behalf of our clients:
- Information may be used for the technical
support of the Web site and its computer system.
- Information may be used to create or build
a record of a particular individual or computer that is
tied to a pseudonymous identifier, without tying identified
data (such as name, address, phone number, or email address)
to the record. For example, a marketer may wish to understand
the success of an email campaign by analyzing open counts.
- Information may be used by the service
provider to complete the activity for which it was provided,
to allow users to go to the correct web page when they click
on a link in the email.
- Information may be used to enhance, evaluate,
or otherwise review the site, service, product, or market.
This does not include personal information used to tailor
or modify the content to the specific individual nor information
used to evaluate, target, profile or contact the individual.
- Information may be used to create or build
a record of a particular individual or computer that is
tied to a pseudonymous identifier, without tying identified
data to the record. This profile will be used to determine
the habits, interests, or other characteristics of individuals
to make a decision that directly affects that individual,
but it will not be used to attempt to identify specific
individuals. For example, a marketer may tailor or modify
content displayed to the browser based on pages viewed during
previous visits.
- Information may be used to determine the
habits, interests, or other characteristics of individuals
and combined with identified data for the purpose of research,
analysis and reporting. For example, an online Web site
for a physical store may wish to analyze how online shoppers
make offline purchases.
- Information that can be linked to an individual
may be used to make a decision that directly affects that
individual. For example, an online store suggests items
a visitor may wish to purchase based on items he has purchased
during previous visits to the Web site.
For the referral marketing program, Digital
Impact collects the information needed to forward the email
from the user to the friend. Information is collected:
- To complete the activity for which it
was provided, the one-time activity of forwarding an email
message.
- To address any future complaints or privacy
concerns caused by the forwarding of messages.
HOW DO WE COLLECT
THIS INFORMATION?
Use of cookies
Digital Impact collects the information described in the previous
sections through the use of various technologies, including
one called “cookies.” A cookie is a piece of data
stored on the user's hard drive containing information about
the user.
For the tracking and analysis services provided on a client
website, Digital Impact sets the cookie when a user clicks
on a specifically coded link in an email to the user from
the client website. The cookie is set every time a user clicks
on the coded link. The cookie is read by the client website
wherever the website wishes to identify traffic on its website
generated by a marketing campaign.
The cookie set is a persistent cookie.
“Persistent” means that the cookie remains on
the user’s hard drive after the browser is closed. The
cookie set by Digital Impact expires 30 days after the last
time a user clicks on the coded link in the relevant email.
Simple data collection pages may use
per-session only cookies to allow users to log on and access
secure areas of the site. These cookies are destroyed when
the user closes their browser.
Users can set their browsers to notify
them before a cookie is read, giving them the chance to decide
whether to accept it. Users can also set their browsers to
turn off cookies. However, if they do so, some areas of some
sites may not function properly.
Use of web sensors
for tracking and analysis
Digital Impact and some clients also use web sensor technology.
A number of pages across client websites may have these sensors.
When a user accesses these pages, notice of that visit is
generated. As described above, this “notice” may
or may not be tied to personally identifiable information,
depending upon the purpose of the data collection.
If users turn off cookies, web sensor
technology will still detect visits to the client website
pages where web sensors are located. However, the notices
the sensors generate cannot be associated with other cookie
information and will be counted in the aggregate.
Web sensors in
email messages
In order to determine a user's ability to receive HTML-based
email messages, Digital Impact includes a coded sensor in
all of its HTML-based email messages. The sensor activates
when the email message is opened and flags the email address
of the user as one that is capable of receiving HTML-based
email messages.
This capability helps Digital Impact
to send the e-mail in a format users can read. The sensor
does not collect or use any other information. If the user
cannot receive HTML, the user will not receive a functioning
sensor.
In addition, the sensor provides Digital
Impact with information on how many users open an email. This
information is used to compile aggregated statistics about
an email campaign for our client.
WHO HAS ACCESS
TO THIS INFORMATION?
For information collected on client websites, web pages we
host for clients and emails sent by us on behalf of clients,
the client for whom we are providing the service has access
to the data collected. The client owns the information and
once the data is transferred (via a secure server) to the
client, the client controls who has access to this information.
Prior to this transfer, Digital Impact
limits access to the data to employees responsible for receiving,
storing and transferring the data to the client. Digital Impact
is bound by contract to maintain client data in a secure environment.
HOW LONG IS THE
INFORMATION RETAINED?
Digital Impact retains data collected for as long as each
client requires it. This time period varies for each client.
Web log data may be retained for an indefinite period of time.
DO USERS HAVE
ACCESS TO THEIR INFORMATION?
Digital Impact requires that all clients include an unsubscribe
link in every marketing email sent to users through Digital
Impact’s system. Digital Impact also requires that all
clients honor unsubscribe requests in a timely manner. For
specific information on how to access information users have
provided to a client website, users should consult the privacy
policy of the client website where they submitted the information.
Digital Impact only provides the information
collected to the client for whom it is collected. Users may
have access to certain information collected by the client
and should consult the client’s website privacy policy
for more specific information.
Digital Impact does not currently provide
a mechanism that allows individuals to opt out of the use
of information for a particular purpose. However, the user
should be able to access profile pages and unsubscribe from
email messages at any time. The client may provide users access
to this information.
In addition, a user can opt out of an
email list managed by Digital Impact by sending an email to
postmaster@digitalimpact.com
or privacy@digitalimpact.com.
Users should indicate the email list from which they would
like to be unsubscribed and the email address where they receive
the messages.
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